Remote Screen Sharing: A Comprehensive Guide to Enhancing Collaboration
We often come across many individuals and companies that have invested significant amounts in remote screen sharing. As this word suggests, this means that you can access content on the screens of other devices.
Remote share screen is becoming quite common, and there are many advantages to using this information-sharing method. In this article, we will discuss everything related to the remote screen sharing.
What Is Remote Screen Sharing and How Does It Work?
Remote screen sharing is a technology that allows your device to share its screen with another device or multiple devices. This may be suitable for different purposes, such as eliminating technical problems, providing remote support or project collaboration.
Many people confuse remote screen sharing with remote desktop, but these are actually two completely different concepts. Remote desktop not only allows you to view another device's screen, it also gives you complete control over the other device, as if you were sitting in front of it. This is useful for tasks that require you to manage another device remotely, such as installing software or configuring settings.
However, remote screen sharing only allows you to view the screen of another device or multiple devices; it does not allow you to control and manage the device. This is useful for tasks requiring collaboration with someone on another device, for example, when presenting or viewing a document.
How Does Remote Screen Sharing Work?
Remote screen sharing technology is based on the principles of image transmission and data compression. The sharing device captures and encodes the image on the screen, and then transmits the encoded data over the network to the receiving device, which then decodes and renders the image for final display on the screen.
With the advent of remote screen sharing software, to use remote screen sharing technology, you need to install screen sharing software on both devices and then start a remote screen sharing session by entering the ID of the other device.
Remote screen sharing is a powerful tool that can be used for different purposes. However, you should only share your screen with people you trust and ensure that the software you're using is secure.
What Remote Screen Sharing Software Is Available?
We can categorize remote screen sharing software into two main types: screen sharing via video conferencing and screen sharing via remote access. Generally speaking, screen sharing via remote access is a method that not only allows you to view the screen of a remote device, but also provides remote support features to interact with the remote device. Below, we'll take a look at popular software options in each category:
Screen Sharing via Video Conferencing
Zoom has acquired great visibility as a video conferencing platform, but it also offers reliable capabilities for screen sharing. Users can easily share their entire screen or certain applications during Zoom meetings, making it a valuable tool for remote collaboration, presentations, and virtual teamwork.
Screen sharing with Zoom has virtually no operating system limitations, and it maintains a stable video connection over unstable networks. What's more, Zoom has built-in collaboration tools to share their screens and annotate together with multiple video call participants at the same time.
Google Meet, part of the Google Workspace package, provides a reliable platform for video conferencing and screen sharing. Users can share their screens seamlessly by improving communication and collaboration during virtual meetings. Google Meet is especially convenient for those who already use other Google Workspace applications.
Google Meet is also easy to use, and you can choose to share an entire screen, window, or tab. Plus, it integrates with other suites from Google and Microsoft Office for seamless collaboration. You can join a meeting directly from Gmail or Calendar.
Screen Sharing via Remote Access
1AirDroid Remote Support
AirDroid Remote Support is not only a remote screen sharing software, but it is also an all-around enterprise remote access, remote assistance and remote control solution. AirDroid Remote Support is useful for two basic things - getting technical assistance and assisting with projects, even if you are far apart.
Troubleshooting device issues is very effective with AirDroid Remote Support advanced remote support features such as unattended access, AR camera, tutorial gesture, live chat and more. The tutorial gesture feature is like drawing or writing on the screen during a conversation, making it easy to explain things visually during screen sharing.
TeamViewer is a remote screen sharing and a popular remote access tool that can be used to view and manage computers, mobile devices, and servers. This is a universal tool that can be used for different purposes, including remote maintenance, troubleshooting, and cooperation.
It's not dedicated only to screen sharing and remote access. TeamViewer also allows users to transfer files between connected computers, conduct web conferences, and make online presentations.
Uses and Benefits of Remote Screen Sharing
Whether you're running a large business group or a small startup, a screen sharing solution can add huge value to your business structure. We've indicated some ways that clearly show the benefits of screen sharing tools.
For a more complex project, it is not easy for the user to explain what is happening or for the agent to explain how to solve the problem by text. In these cases, screen sharing can be a really valuable tool for the maintenance agent to see exactly what the user is experiencing in his application. He may then orally instruct the client about the steps he can take to remedy the problem.
Presentations, education training, and webinars are part of regular business activities. But do you know that remote screen sharing during these virtual events can create more efficient learning? That's because visual means can help the audience understand and better remember the subject.
No matter how eloquent product descriptions, pictures, or even your videos are, none of this can be compared to the real-time display of the product in front of your customers. This authentic experience will certainly win the approval of your customers, who will be able to monitor your product or service from unpacking/installing it until it is fully applied or used.
Productivity and Cost Effecting
Screen sharing tools increase the performance of the team, even if it works remotely. All you have to do is open a desktop or mobile app and attend a meeting or finish a task with your colleagues. You won't miss anything that leads to improved performance.
Tips for Selecting Remote Screen Sharing Software
When you choose a remote screen-sharing software, you need to take these factors into consideration to ensure that the screen-sharing software you select is the best for you.
There are a number of different operating systems and devices that businesses can want to use to share desktop computers. It is essential to make sure that your remote screen sharing software is compatible with the technologies you use on a daily basis.
If you are new to this type of software, ease of use should be your number one priority. Pay attention to the user interface and the overall ease of using the application to save time by reducing the learning curve for both you and your participants.
Security is mandatory! Search for software that uses end-to-end encryption and other security features, such as two-step authentication methods and security controls, to protect your data from unauthorized access.
The best screen sharing tools don't have to beat the budget in exchange for reasonable time limits, features, and number of participants.
How to Use Remote Screen Sharing Software More Safely
Is screen sharing safe? By itself, screen sharing as a technology is safe if it is correctly implemented and used. But, as with most tools, it largely depends on the software you use. Most popular tools like AirDroid Remote Support use end-to-end encryption to protect user data, ensuring that the information they share remains private.
Tips for Safe Screen Sharing:
- Use Trusted Platforms: To ensure data security, use well-known and reputable screen-sharing software.
- Configure Sharing Permissions: Set the sharing permissions to control who can access your screen and system applications.
- Authenticate User: Make sure that only people you know have remote access to your system. Never give access to unknown people.
- End Sessions Properly: To avoid accidental exposure of sensitive data, always remember to end screen-sharing sessions after use.
- Mind Your Screen Content: Be careful what is visible on the screen - check for open tabs, photos, password managers, notes, and other apps and close them before sharing the entire screen.
- Stay Secure: Regularly update the software you use to screen share to get the latest security patches.
- Access Control Measures: Use session passwords and PINs if available, or manually approve each participant.
Remote screen sharing changes the rules of the game, contributing to improved collaboration and communication. Tools like AirDroid Remote Support offer a variety of features - from screen sharing to troubleshooting. However, this force comes with responsibility. Protect your privacy by closing unnecessary tabs and images, updating security software regularly, and applying password and PIN access control.