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4 Easy Solutions for How to Send Large Files Via Email

Charudatta Updated on Feb 24, 2023 Filed to: File Transfer

Email is one of the easiest ways for cross--platform file transfer due to its universal compatibility. But almost all email accounts bar you from sending (or receiving) files over a specific size limit – no matter if you’re using Gmail, Ymail, or Outlook.

That’s why the online discussion platforms are awash with people asking how to send large files via email. If you’re also facing the same scenario, then cheer up.

We have shortlisted several proven ways to ensure you aren’t restricted by size limits, regardless of the email server. Stick to reading and find out yourself how to email large files safely and conveniently.

Part 1: How Large of a file can I Email?

The first question that pops up in mind is, how large of a file can you transfer in one email? Well, the answer pretty much depends on the email platform you use.

Here’s the email size limitations for popular email servers:

  • Gmail: 25 MB
  • Ymail: 25 MB
  • Outlook: ~20 MB

In short, you can send a maximum of 20-15 MB files in one email. All email server providers keep this size limit to make sure the server isn’t bombarded with very large emails. If your try to send an email exceeding the maximum limit, it bounces off and you get an email error in the mailbox.

Thus, it becomes even more important to learn how to send a large file through email to save time and effort. Luckily, it is possible to email large files and the next section is going to show you how.


Part 2: Simple Methods for How to Send Large Files Via Email

Below is a step-by-step guide for sending large files via email using a few workable solutions.

1Compress Files Before Emailing Them

Probably the quickest way to email large files is to compress them before sending. This method is applicable on both Mac and Windows without needing to install any third-party tools. You can compress a single big file or many small files in one go.

What’s best is it allows you to compress any data file including PDF, photos, videos, and so on. Check out how to send large files by email via compressing into a ZIP file:

    1. Step 1. On a Windows PC, select and right-click the file/s you want to compress and choose Send to > “Compressed (zipped) folder.”


    1. Step 2. The compressed folder will appear in the same directory. You can check its size to be smaller than the original one.


    1. Step 3. If you’re using a Mac, simply right-click the file and hit Compress.


  1. Step 4. Then, choose .zip from the dropdown menu as shown in the figure and click on Create.

After creating the compressed files, you can email them. However, remember that it doesn’t significantly reduce the total size of the file. So, use this method only when the total size of the email is just above the maximum size limitation.

2Use Google Drive (Integrate with Gmail)

One of the easiest ways for emailing large files is using Google Drive. This platform can hold up account of Google Drive.

And more so, Google Drive by default is integrated with Gmail. So, you won’t need to go through any extra procedure to get the job done. Even if you’re using other email server, Google Drive is your best friend.

Here’s how to send large files through Gmail using Google Drive

    1. Step 1. Launch your Gmail account and hit Compose to open a new email.
    2. Step 2. Now, hit the Google Drive icon at the bottom

click-the-google-drive-icon-to-attach-files (1)

  1. Step 3. On the pop-up tab, select either Drive link or Attachment and choose the files you want to send.

Check out how to send large files via email attachment via conventional google Drive method:

    1. Step 1. Open your Google Drive, and drag and drop the files you want to send.
    2. Step 2. Next, select the file/folder and hit Share.


  1. Step 3. Now, enter the email ID of the recipient and hit Done.

3Use OneDrive (For Outlook and

Another simple method to email large files without compromising quality is via OneDrive. Just like Google Drive, it is an open-source cloud storage platform that lets you store and transfer files quickly and safely.

It also gives you 5GB of free storage to move data – and you can always subscribe to additional storage plans. Note that will automatically prompt you to upload the files to your OneDrive account – create one if you don’t have already.

If you’re not using, simply upload the files to your OneDrive account and share the link to the recipient via email. Don’t get confused and follow the below guide for how to send large video files via email:

When you try to attach one or more files that are over 34MB in size, will prompt you to upload the files to your OneDrive account. If you follow this prompt, the file gets uploaded to the OneDrive Email attachments folder. The recipient will receive a link to the file instead of the file. You can also share a file from OneDrive with a limit of 2GB.

    1. Step 1. Open your Outlook email account.
    2. Step 2. Attach the preferred files to the email and if it’s greater than 34 MB, it will allow you to use OneDrive.

outlook-how-to-share-this-file-prompt (1)

    1. Step 3. After uploading the file, choose who can view or edit the file as shown in the figure.

outlook-edit-attachment-permissions (1)

  1. Step 4. Your recipient will get a link to the OneDrive account containing all the files.

4Use Dropbox

Dropbox is everything you need when it comes to emailing large files. This service is free for all users as long as you’re storing or sending 2GB of data. Just like other cloud storage platforms, Dropbox allows you to upload the files and share the link to the recipient.

Hopefully, you have got answers to how to send large files through email without any trouble.

Part 3: A Perfect Alternative to Emailing large files – Use AirDroid Personal

All the aforementioned methods have their sets of shortcomings, be it limited storage plan, slow transfer process, tech-savvy procedure, or anything. So, why resort to these solutions when you have a perfect file transfer tool called AirDroid Personal.

With this tool, you don’t have to worry about how to email a large file. It is among the very few tools that let you transfer large files to any platform, including Mac, Windows, Linux, iOS, and Android. Having no upper data limit, it boasts of its lightning-fast transfer speed. Now, you don’t have to wait for hours when sending large video or data files.

More strikingly, this program can send files of any kind to multiple devices simultaneously. All you need to make sure they are connected to the same Wi-Fi connection for fast, interrupted, unlimited data transfer.

Here are some of its advanced features:

  1. Allows you to send large files without email.
  2. The app allows cross-platform data transfer.
  3. Compatibility with all types of data.
  4. Super-fast transfer speed.
  5. Send large files to many devices at once.
  6. Manage phone’s internal files more intuitively from the comfort of your computer.

AirDroid Personal can transfer files between any two devices. Check out its guide to share data from your PC to an Android phone:

  1. Step 1. After installation, run both AirDroid Personal Desktop Client and mobile app on the respective devices. Login with your AirDroid account.
  2. Step 2. Open the Personal app, tap your computer’s name under My Devices
  3. Step 3. It will connect both devices remotely. Now, hit File Transfer at the bottom and select attachment icon > Files. Then, select the files you want to transfer and tap Send.

Part 4: Common FAQs Regarding How to Email Large Files

Let us discuss some common queries of users:

1. How I send large files through email?

Use any of the below methods as suited:

  • Compress them before sending.
  • Use Google Drive
  • Use OneDrive
  • Use Dropbox

2. How to Email large video files?

The easiest way is to upload them to a cloud platform like Use Google Drive, OneDrive, Dropbox and share the link with the recipient.

Else, you can use a third-party tool like AirDroid Personal to share large videos between any two platforms.

Final Remarks

So, now you won’t be facing any issue in how to send large files via email. Use any of the abovementioned solution and you’re good to go. Be cautious to set the right permission about who can see or edit the files on your cloud platform.

Use AirDroid Personal as a perfect alterative to email to send unlimited files to any platform you want. This tool is easy-to-use, cheaper, and it allows you to send files to multiple devices in one go.

Feel free to aks any questions.

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